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The Most Important Party Planning Steps To Consider

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It’s almost party season! Are you ready?

Pretty soon it’s going to be Memorial Day, and then fast on its heels comes Father’s Day, graduation days, and then of course summer weddings, backyard bashes, and a whole season’s worth of other celebrations. If you haven’t started planning your summer parties, it’s time to get started.

Whether you’re inviting 20 people or 200, there are a number of details to plan. Here’s a handy checklist to help you with all of the stages of party planning.

Guest List and Invitations

This is the first step. Be sure to send out invitations early, because people’s social calendars fill up fast this time of year. If you’re having a sit-down meal, you’ll need to arrange seating charts, but summer parties are often less formal affairs.

Music or Entertainment

Depending on the occasion, you may want to hire a musician, or a small group of musicians, to provide live music. This option is less popular than it used to be — which means that live music, whether it’s jazz, rock, zydeco, pop, or classical — will make a great impression on your guests.


A party is a time to let loose, so if it’s appropriate, provide a selection of wine, beer and mixed drinks. As a rule of thumb, you can expect guests to consume two drinks during the first hour, then one per hour after that. Keep things simple by offering just one white wine and one red, or by getting a keg if your guests are mainly beer drinkers.

Of course, you’ll also need to offer non-alcoholic drinks like water, sodas, lemonade or iced tea, and perhaps even coffee.

Something Delicious To Eat

Let’s face it, people love parties because there’s always copious amounts of food. Cooking large quantities, however, can be time-consuming, messy, and inconvenient. On the other hand, you could open up some big bags of chips and maybe buy one of those crudite platters from the grocery store, but that kind of repast isn’t likely to make any guest happy.

There’s a third option: let a professional caterer provide the food.

When you hire these caterers for your next event, you get the best of both worlds: delicious, even gourmet food that’s a step up from a chip-and-dip platter, but with none of the hassle or hard work on your part.

Simply choose your menu — the caterer can make suggestions based on the type of party and the number of guests — and everything will be delivered, on time and piping hot (or icy cold, or room temperature, as appropriate!).

You can even arrange to have dishes, serving spoons, utensils, cups and napkins delivered along with the order. This makes cleanup as easy as pie.

Choosing to have your party catered is easy, impressive, and utterly convenient. In fact, it may be the best decision you make this summer – besides the decision to throw a party in the first place, that is!

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